Meeting - 15/03/2011
Attendance: Joe Bonner, Barbara Bonner, Karen O Loughlin, Doreen O Loughlin, Emma Davis, Lucy Gordon, Ramona Gallagher, Richard Desmond.
Apologies: Margaret Griffin, Kathy Gillespie, Dessie Griffin, Mick Murphy
Alan Reid has offered to sponsor the sign for the new grounds.
The committee agreed that there will be official coaches at the new courts. Also an information board will be placed at the entrance to the grounds giving details of contact number for the coaches and a contact number to get general information.
Court to be finished ie. surround, walk way, gates etc before members can use facility.
Notice to be placed in local paper re: quiz night on the 23rd March at the golf club.
ESB to be connected by next week.
The Butt Hall Committee, trustees and tennis club are to sign the new lease agreement.
Meeting - 08/03/2011
Attendance: Joe Bonner, Barbara Bonner, Karen O Loughlin, Doreen O Loughlin, Emma Davis, Ramona Gallagher, Lucy Gordon & Mick Murphy
Apologies: Richard Desmond, Kathy Gillespie, Dessie Griffin
Our first night of Strictly Club Dancing was held on the 5th March 2011 in the Villa Rose. The total raised including ticket sales was €11,673.
The committee agreed that this year and last years dancers should be given a one year membership from the tennis club.
Alan Reid is going to arrange the membership cards
It was suggested that a direct payment option should be offered on adult and family membership.
Insurance quotes were received from Pat Britton and O Driscoill/ O Neill, decision to be made.
Fun open day at the new courts was suggested for Sunday 17th April 2011.
The use of the flood lights will be included in the fee for membership, to be reviewed at next years AGM. The cost of the disposable meter card would be €150 & vat for 1,000 cards, that batch of card would last roughly one month.
The committee discussed the possible cost to charge future coaches for use of each court, roughly €100 and reduced rate for second. The committee will discuss this matter further as time for use of courts/coaching needs to be finalised.
Meeting - 25/02/2011
Attendance: Karen O Loughlin, Doreen O Loughlin, Barbara Bonner, Margaret Griffin, Lucy Gordon, Ramona Gallagher.
Apologies: Mick Murphy, Joe Bonner, Richard Desmond & Emma Davis.
Club Insurance:
Quote from Pat Britton: €1,800 for 50 members and 4 courts. If accepted the cover has to be updated when new members join. Margaret Griffin is awaiting another quote.
Barbara is doing up a list of all duties required at the courts for Ethel Gordon from FAS/Chamber of Commerce. Ethel will try and get someone to go up to the courts when free to do so.
Coaches at the courts will be given a year to year contract.
Meeting - 08/02/2011
Attendance: Karen O Loughlin, Lucy Gordon, Emma Davis, Barbara Bonner, Ramona Gallagher, Mick Murphy & Margaret Griffin.
Apologies: Doreen O Loughlin, Kathy Gillespie, Joe Bonner, Richard Desmond & Dessie Griffin
Tennis Ireland
Mick Murphy and Barbara Bonner attended a meeting of the North West Tennis Branch. Capitation fees are €120 per court, €12 per adult and €6 per child.
Insurance
O Driscoll Insurance company sent Margaret a new proposal form to get a quotation. Barbara is to get a second quote from Pat Britton Insurance company Donegal town.
Strictly Club Dancing
Remainder of tickets were issued to committee members, to be returned by Friday 25th February at Villa Rose hotel.
Lucy to contact Liam Mailey re: trophies.
Advert to be placed in Finn Valley Voice.
Mc Elhinneys are sponsoring the men’s outfits.
Complimentary tickets are sorted out for the hair dressers etc.
Flyer/ information leaflet was suggested to be put with the programme on the night re progress of court.
Other business:
Local Newspaper: Finn Valley Voice are calling up to the new Tennis Club site to do an article/take photos on the progress of the courts. Barbara and Mick are to meet up with the reporter.
Tarmac is due to be done next week around the court.
Donegal County Council application form was completed. Re allocation of councillors funds.
Advertisement to be placed in papers for coaches at courts.
Car park, surround to be covered with chips rather than grass, Barbara to get a price of John Mc Hugh.
It will cost 64 cent per court per hour for ESB.
Lease – Department in Kerry have no objection to increasing the area of the site. Butt hall committee to sign the agreement and return it to Dublin to be Stamped.
Plaque to be arranged, it was suggested that a large rock be placed at the entrance with plaque on it.
It will cost roughly €10,000 for the gate at front and side of site.
AGM will be held when courts are ready.
Price of court fee per hour to be sorted, information to be sought from other clubs in regards to this.
Chamber of commerce – FAS have 16 places to allocate posts form now to November. Another request is made from then on for next year. Barbara to return to FAS to request person from the 17 March.